Deputy General Manager - Secretarial

The Deputy General Manager - Secretarial will be an integral part of our Legal team, ensuring smooth operations and effective communication.

This role requires a highly organized and detail-oriented individual who can manage a busy workload and prioritize tasks effectively.

The successful candidate will have the opportunity to make a significant impact and contribute to the success of our legal department.

Provide comprehensive secretarial and administrative support to the General Manager and the Legal team.

Manage and prioritize a high volume of correspondence, including emails, letters, and legal documents.

Schedule and coordinate meetings, appointments, and conferences, ensuring efficient use of time and resources.

Maintain accurate records and files, ensuring confidentiality and easy access to important information.

Prepare and draft legal documents, reports, and presentations, ensuring accuracy and adherence to legal standards.

Assist with research and data collection for legal cases and projects, providing support to the legal team's investigations.

Liaise with external parties, such as clients, vendors, and legal professionals, to coordinate and facilitate smooth operations.

Handle travel arrangements and logistics for the General Manager and team members, ensuring a seamless experience.

Maintain office supplies and equipment, ensuring a well-organized and functional work environment.

Perform other ad-hoc administrative tasks as required, adapting to the needs of the Legal department.

A minimum of 5 years of experience in a similar secretarial or administrative role, preferably in a legal setting.

Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.

Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.

Proficiency in using Microsoft Office suite and other relevant software for document creation and management.

A keen eye for detail and accuracy, ensuring high-quality work and error-free documentation.

Ability to work independently and take initiative, demonstrating a proactive approach to problem-solving.

Excellent time management skills with the ability to meet tight deadlines and handle a fast-paced work environment.

A flexible and adaptable attitude, willing to learn and take on new challenges as the role evolves.

Strong interpersonal skills and a collaborative mindset, fostering positive relationships with colleagues.

A commitment to confidentiality and ethical conduct, maintaining the highest standards of professionalism.