Deputy Manager - HR

Job Purpose The Deputy Manager – HR is responsible for supporting and managing core HR operations, including in-house payroll processing, statutory compliance, contractual manpower management, recruitment & training, HR administration, policy implementation, and employee engagement initiatives , ensuring smooth and compliant HR functioning across the organization.

Key Responsibilities 1.

Payroll Management (In-House) Manage end-to-end in-house payroll processing for permanent and contractual employees.

Ensure accurate processing of attendance, overtime, leave, incentives, deductions, and reimbursements.

Coordinate payroll closing, salary disbursement, and payslip generation.

Handle payroll-related queries and discrepancies.

Maintain payroll records, reports, and MIS. 2.

Statutory Compliance & Labor Laws Ensure compliance with applicable labor laws and statutory requirements, including: PF, ESI, LWF, Gratuity, Bonus, Income Tax (TDS).

Prepare and submit statutory returns, challans, and filings within deadlines.

Coordinate inspections, audits, and government notices.

Maintain statutory registers, records, and compliance documentation.

Keep updated on changes in labor laws and advise management accordingly. 3.

Contractual Manpower Management Manage end-to-end contract labor manpower.

Coordinate with contractors for onboarding, documentation, attendance, and wage compliance.

Ensure contractors’ adherence to statutory and labor law requirements.

Verify contractor bills, compliance records, and manpower deployment.

Support contract renewals and workforce planning. 4.

Recruitment & Onboarding Handle end-to-end recruitment for junior, middle, and support-level positions.

Coordinate with department heads for manpower planning and job requirements.

Source candidates through consultants, referrals, and internal databases.

Conduct initial screening and interview coordination through our global platform.

Manage offer letters, appointment letters, and onboarding formalities. 5.

Training & Development Identify training needs in coordination with department heads.

Plan and coordinate induction programs and skill-based training sessions.

Maintain training calendars, attendance, and effectiveness reports.

Support learning and development initiatives. 6.

HR Policies & Procedures Assist in drafting, implementing, and updating HR policies, SOPs, and manuals.

Ensure communication and adherence to HR policies across the organization.

Handle employee grievances and disciplinary matters in line with company policy.

Support performance management and appraisal processes 7.

Employee Engagement & Welfare Plan and execute employee engagement activities, events, and initiatives.

Promote a positive work culture and employee well-being programs.

Support internal communication and employee feedback mechanisms.

Work on Identified action plan and suggest improvement initiatives. 8.

General Administration Oversee day-to-day HR and administrative activities.

Maintain employee records, HRIS data, and documentation.

Coordinate with vendors for office administration and facilities support.

Prepare HR reports, MIS, and presentations for management review.

Key Skills & Competencies Strong knowledge of payroll processing and labor law compliance.

Experience in contract labor management.

Recruitment and training coordination skills.

Good understanding of HR policies and employee relations.

Strong analytical, organizational, and communication skills.

Proficiency in MS Excel, HRIS, and payroll software.

MBA / PGDM in Human Resources or equivalent. 10 - 15 years of relevant HR experience, preferably in manufacturing environment. Hands-on experience in in-house payroll and statutory compliance.