Coordinator, Executive Administrative Support

Core Responsibilities of a Personal Assistant (PA) Calendar & Schedule Management Manage leaders' calendars and appointments.

Coordinate meetings, meeting rooms, and desk bookings.

Ensure optimal scheduling and avoid conflicts.

Email & Communication Management Manage email communications in line with the leader's preferences.

Draft, coordinate, and follow up on communications as required.

Administrative Support Provide day-to-day administrative assistance.

Support ad hoc requests and organizational coordination activities.

Travel Management Arrange end-to-end business travel.

Coordinate flights, hotels, visas, local transport, and travel itineraries.

Expense Management Prepare and process business expense claims.

Track reimbursements and ensure compliance with company policies.

Approvals & Coordination Act as the primary point of contact for approvals on behalf of the leader.

Liaise with internal teams and stakeholders to ensure timely action.

Key Skills Required Strong planning and organizational skills.

Ability to multitask and manage priorities.

High degree of confidentiality and professionalism.

Excellent verbal and written communication skills.

Strong interpersonal and stakeholder management capabilities.

Problem-solving mindset with attention to detail.

Proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint) BGV: Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.

Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.